Kaashvi
आपका संस्थान, आपकी पहचान, हमारा सॉफ्टवेयर, आपका समाधान।
KIMS is a complete system for vocational and computer institutes to manage students, courses, results, certificates, and fees from one dashboard.
Why institutes choose KIMS
Still managing your institute with files & multiple registers?
KIMS replaces scattered paperwork with one system — so your team spends less time on admin and more time on students.
Staff waste hours typing, formatting, and reprinting documents by hand.
Generate marksheets, diplomas, and certificates in a few clicks — print-ready every time.
Without unique IDs and QR codes, documents look unofficial and are easy to forge.
Every certificate gets a unique number and QR — scan to prove it is genuine.
Phone calls and email checks for every verification request slow everyone down.
Public online verification on your website — anyone can check a certificate instantly.
Excel sheets and shared folders cannot control access or keep centre data separate.
Admin sees the whole institute. Each centre works only on its own students and fees.
Admin controls the whole institute. Centre manages day-to-day work for its own centre— students, fees, enquiries, and documents.
Central control room for institute owners. Create centres, courses, subjects; oversee all students; publish website content; issue marksheets and certificates.
Workspace for each study centre. Add and manage that centre’s students, collect fees, handle enquiries, print admit cards and ID cards — without seeing other centres’ private data.
Workflow
From setup to student lifecycle — a simple path anyone can follow.
Creates departments, courses, subjects, and registers each centre with login access.
Centre staff open their own portal and manage only their centre students and fees.
Centre (or Admin) adds students, uploads documents, and tracks fee installments.
Fees are collected at centre. Admin handles marksheets, certificates, and overall reports.
Admin publishes pages/blog and follows website contacts, enquiries, and leads.
Plans
One-time setup. Same core system — Growth adds fee collection and blog.
One-Time
Core Setup
Same core system for institutes — Admin, centres, students, documents, and verification.
One-Time
Full System
Same core system — Growth adds fee collection and blog.
per month
Monthly Plan
Pay monthly and run the core KIMS system with Admin & Centre panels.
Quoted for your institute
Tailored To You
Need higher limits, extra modules, or a workflow built for your institute network?
Choose Startup or Growth, then message us on WhatsApp. We will set up your institute and get your team live — simple, flexible, and ready to grow.
Admin Panel
Everything the institute head needs to configure, monitor, and publish.
Quick view of institute activity after login. Starting point for all Admin work.
Create and publish website pages (About, policies, custom content) without coding.
Optional blog module for posts, titles, meta description, and search-friendly content.
Add/edit students across centres, documents, profiles, status, and enrollment details. Student add can respect a developer-set institute limit.
Institute-wide fee overview: receivable, month due, collection, pending, overdue, today’s collection, and student fee reports.
Enter semester marks, print marksheets, and download diploma, migration, and registration certificates.
Register centres, update details, and control which centrecan log into the Centre Panel.
Master academic structure used by both panels when admitting students and preparing exams.
Track student enquiries, website contact messages, and marketing leads in one place.
Create and manage notification messages shown to users across the system.
Secure Admin login, profile, and password management for institute operators.
Centre Panel
What each centre staff member uses every day for their own branch.
Centre landing screen after login — quick entry to students, fees, and enquiries.
Add and edit centre students, upload documents, print ID card / admit sheet links, and open fee entry. Respects institute student limit when enabled.
Summary cards, month pending student list, search all students, fee entry, installments, payment history, receipts, and optional refunds module.
Process refunds with Yes/No confirm, print refund receipt. Full refund closes the student’s fee account. Today’s collection deducts only same-day payment refunds.
View and follow enquiries linked to the centre’s admissions interest.
Generate and manage admit cards for centre students for exams / sessions.
Review past activity related to the centre’s student and operational history.
Upload student documents, view files, and access ID card / attendance sheet tools from the student list.
Separate centre login, profile update, and password change for branch staff only.
How to create
Follow these steps in Admin or Centre. Click any image to view it large.
Choose Startup or Growth, then message us on WhatsApp. We will set up your institute and get your team live — simple, flexible, and ready to grow.
Public website
Anyone can check a student from the institute website — no Admin or Centre login needed. Click images to view them large.
Public website
Students can also check result details from the same website, using enrollment number.
Help desk
Stuck on login, fees, marksheet, or a centre account? Reach the same team from this guide and from inside both panels.
Talk through the issue while you are on the screen.
+91 89012-23423Send screenshots of the error. We reply on working days and urgent cases.
kims@phenomit.comQuick messages for login or print problems.
Chat on WhatsAppOffice: Mon–Sat 9.00–18.00. Panel Help button is always on screen for emergencies.
Anytime contactUse the Help line on the Admin / Centre login page. Confirm user name, then call if the password still fails.
Save the form, then refresh. Centre users only see their own branch. Admin sees all centres.
Marksheet, diploma, and ID steps are in Documents. If a download is blank, call with the student enrollment number.
Update your institute details, settings, and preferences anytime. Changes can be managed easily from your panel.
No technical knowledge needed — this is the human workflow.
Opens courses, subjects, and creates a centre login. Without this, the centre cannot start admitting students properly.
Adds students, collects fees, prints cards, and answers enquiries for that branch only.
Checks institute fees, publishes website content, enters marks, and issues certificates.
Activate Fee Management, Blog & Content, and Refund Management whenever you need them, while keeping your core Admin & Centre system simple, flexible, and ready to grow with your organization.
Share your details — we will connect and show the panels.
Thank you. We will contact you shortly.